If you’re in business, you know that one of your most valuable assets is your data. And while a lot of that data is digital these days, there are still many documents that require safe storage offline. So what’s the best way to protect your business documents and files? That’s where locking document bags come in.
Business’s important information can be found in a lot of things. You might have a list of clients, a list of suppliers, and so on. You might even have your business plan, marketing materials, or sensitive financial data. If you’re a small business, chances are you have all that stuff in one place, and that means you need to protect it all. But how?
How to Protect Paper Documents
Though not recommended, one way to keep certain business data safe is to keep it offline. That way, it can’t easily be hacked or corrupted digitally. The problem is that there are so many different ways to keep paper safe that it can get confusing very quickly. You need to make sure you’re doing it the right way. It has to be locked, and it helps if it’s also fire-resistant. It should also be somewhat centralized and accessible.
Lockable Document Bags
One of the best ways to keep important business documents safe is with a lockable document bag. These bags can be purchased in bulk and they’re great for a variety of uses. They come in many different colors, sizes, and styles. They’re also very affordable, which is great if you’re on a tight budget.
Fire-Resistant Document Bags
If you’re looking for a way to keep your documents protected from fire, then fireproof document bags are for you. These bags can withstand very high temperatures and are made from special materials that are resistant to smoke and flame. They’re perfect for storing important documents on job sites where fire hazards are a regular concern.
Courier Bags For Business Documents
You can also keep important business documents safe by using courier bags for business. These bags are designed for easy transport and are made from strong and durable materials that will keep your documents safe. Some of them can be locked too so that you know your documents are protected.
Natural Disasters are a Threat to Your Business Documents
You might not think about it, but there are many different ways that you could lose your business documents or have them destroyed by natural disasters. It’s always best to be prepared for those kinds of emergencies.
If you don’t have the right kind of storage for your documents, then you could be in big trouble.
Potential natural disaster occurrences might include:
- Floods: Sensitive documents could be lost to water damage.
- Fires: Documents can easily be destroyed in the blink of an eye when they catch fire.
- Mold: Documents can become damaged over time from the growth of mold.
The right kind of bag can help protect business documents from those kinds of disasters. It’s always best to be prepared for the worst so you know that you have a plan in place for when disaster strikes.
Cardinal Bag Supplies has everything you need to store your important business documents safely from natural disasters. Whether it’s a courier bag, lockable document bag, or fireproof document bag, you’ll find exactly what you need.
Theft Risks For Business Documents
While natural disasters can be a threat to your business documents, they’re not the only threat. The truth is that there are many different ways that documents can be stolen or compromised. You need to make sure that you’re taking steps to keep those documents safe.
Common reasons why business documents are stolen include:
- Fraud: Someone might try to use your business documents as part of a larger fraud scheme.
- Workplace Theft: An employee or other personnel may value your documents more than their job.
- Mismanagement: Documents are not properly stored, tracked, protected and accounted for.
Physical document security measures are just as important as digital security measures. But digital thieves operate differently than thieves who break into a building or office. And although many businesses turn to cloud computing solutions for their physical document woes, remember that there are plenty of different digital threats and they’re changing every day. In fact, many IT professionals still keep secure physical documents, because sometimes a lockable document bag is more trustworthy than some brand new SaaS (software or security “as a service”) product.
Conclusion
Private information for businesses can come in any number of forms, but physical documents are among the most sensitive and will be around for a long time. The best way to protect business documents from theft or natural disasters depends on the nature of your business and where the documents will be stored. But whatever the case may be, Cardinal Bag Supplies has you covered.